Responsibilities will include (but not be limited to) the following; Meeting Preparation and Follow up:
Filing of important company documentation in corporate filing system.
Managing repairs of office as necessary.
Coordinates with Housekeeping and Maintenance to ensure that Executive Offices are kept tidy and well maintained
Ensures that office equipment is operational and appropriately stocked (ie paper in copies, faxes, etc) and maintains maintenance and repair records for office machines
Orders office supplies and ensures that storage area is fully stocked at all times.
Obtains necessary approvals from General Manager prior to placement of orders
Research and identify trends in the industry to help identify new product opportunities for menu and product development
Research and verification of hotel brand standards of all major Franchisees including Marriott, Hilton, IHG and Hyatt
You will assist the team with various administrative tasks relating to our major projects, specifically maintaining a contact database and dealing with enquiries for our principal project
Prepare status reports and regularly monitors budgets, contractors and schedules.
Reconcile purchase orders, invoices and payments to ensure properly reflected in budgets
Self-starter, ability to work in a fast-paced team environment
Exceptional Microsoft Office skills – Outlook, Word, PowerPoint, Excel for presentation and workbook preparation
Willing and able to learn the business and fully understand how and why tasks satisfy business needs
Strong interpersonal, written, and oral communication skills
Strong organizational and time management skills
Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided to the group
Understanding and demonstrating good problem-solving skills
Calendar management/document organization
Coordinate group coverage (i.e., vacations, training and temporary assistance)
Establish and maintain open communication policies with peers and managers across the country
Maintain familiarity with all policy and technology updates
Maintain confidentiality of information
At least 2-4 years proven experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
Complete knowledge of formats for business letters, correspondence and reports
Experience with heavy calendaring for multiple principals or teams
Ability to juggle multiple projects and priorities at once
Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
Track record of consistently going above and beyond what’s expected
Great communication skills and the ability to work effectively with a spectrum of personalities
Strong Excel, PowerPoint, and Google e-mail/calendar/doc skills
Precise use of English grammar, punctuation and spelling in written communications
Able to communicate in Mandarin is a plus
If you are interested to apply this position, please send current CV including salary expectation to: hrd@tjendana-corporate.com Only shortlist candidate will notify for futher selection process.