Tjendana Corporate is seeking a Personal Assistant/Office Manager who will be responsible for providing administrative support for the President Director, as well as two to three other General Manager (GM). This person will also ensure smooth operations of a 40 person office that houses multiple lines of business. The position is based in Denpasar-Bali.
Responsibilities will include (but not be limited to) the following; Meeting Preparation and Follow up:
Ensure the President and Board of Director is prepared for all internal and external meetings through oversight and organization of all briefing memos, remarks, and additional collateral, coordinating across departments and providing additional input as necessary.
Strategize and anticipate the President\'s needs in terms of staff support and accompaniment at meetings.
Draft meeting notes and follow up actions and ensure communication thereof with all relevant parties.
Draft follow up correspondence as appropriate.
Manage information flow into and out of the Office of the President and Board of Director, including email prioritization for the President, ensuring follow up with and engagement of appropriate staff.
Develop and improve templates and formats related to the scheduling process, including request templates, event memos, and agendas
Maintain relationships with executive and management staff to anticipate needs of President\'s time, including project approvals and input, calls, and any follow-up items.
Liaising with our Accountant and preparing monthly pack of documentation for the Accountant including: sales invoices, purchase invoices, petty cash reports, staff expense reports, credit card reports.
Managing the approval and payment process of consultant invoices for our major projects
Assisting the Managing Director with project related finances such as maintaining project filing, keeping track of revenue forecasting and managing timesheet process for the team.
Supporting the team with general office administration including answering the telephone, welcoming guests, dealing with the post and deliveries, making travel and accommodation arrangements, keeping our company database updated, purchasing necessary office supplies, and maintaining a clean, and happy environment in the office.
Reviews and reports on analyst scores and rankings on online travel sites (Expedia, Priceline, Trip Advisor, Google, etc)
Prints and maintains copies of reports for weekly strategy meetings