IT (Information technology)

Responsibilities will include (but not be limited to) the following; Meeting Preparation and Follow up:

  • Filing of important company documentation in corporate filing system.
  • Managing repairs of office as necessary.
  • Coordinates with Housekeeping and Maintenance to ensure that Executive Offices are kept tidy and well maintained
  • Ensures that office equipment is operational and appropriately stocked (ie paper in copies, faxes, etc) and maintains maintenance and repair records for office machines
  • Orders office supplies and ensures that storage area is fully stocked at all times.
  • Obtains necessary approvals from General Manager prior to placement of orders

  • Research and identify trends in the industry to help identify new product opportunities for menu and product development
  • Research and verification of hotel brand standards of all major Franchisees including Marriott, Hilton, IHG and Hyatt
  • You will assist the team with various administrative tasks relating to our major projects, specifically maintaining a contact database and dealing with enquiries for our principal project
  • Prepare status reports and regularly monitors budgets, contractors and schedules.
  • Reconcile purchase orders, invoices and payments to ensure properly reflected in budgets

  • Self-starter, ability to work in a fast-paced team environment
  • Exceptional Microsoft Office skills – Outlook, Word, PowerPoint, Excel for presentation and workbook preparation
  • Willing and able to learn the business and fully understand how and why tasks satisfy business needs
  • Strong interpersonal, written, and oral communication skills
  • Strong organizational and time management skills
  • Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided to the group
  • Understanding and demonstrating good problem-solving skills
  • Calendar management/document organization
  • Coordinate group coverage (i.e., vacations, training and temporary assistance)
  • Establish and maintain open communication policies with peers and managers across the country
  • Maintain familiarity with all policy and technology updates
  • Maintain confidentiality of information

  • At least 2-4 years proven experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Complete knowledge of formats for business letters, correspondence and reports
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond what’s expected
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Excel, PowerPoint, and Google e-mail/calendar/doc skills
  • Precise use of English grammar, punctuation and spelling in written communications
  • Able to communicate in Mandarin is a plus

If you are interested to apply this position, please send current CV including salary expectation to: Only shortlist candidate will notify for futher selection process.

2015 Tjendana Corporate